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Room Overview

  • Updated
View the availability of your Google or Microsoft hosted meeting rooms
 
 
 

 

 

Prerequisites: The Airtame device must have a seat in our Airtame Cloud Plus plan. Learn more.

Help your guests and staff see the scheduled meetings and events with this practical overview. This application will allow you to display meeting room availability on the selected Airtame-equipped screen(s). For this to work Airtame devices will need to have the same names as meeting rooms. We recommend setting 5-6 rooms when the TV is in a landscape orientation and around 9-10 in portrait orientation.

 

Note that for Google-hosted rooms please note that Room Overview will currently only work with a G-Suite Google Calendar account, as the Rooms function needs to be enabled.

 

 

 

  • Room Overview with G-Suite Google Calendar

 

How to set it up

  1. Log into your Airtame Cloud account.

  2. Go to the Screens tab.

  3. Select a screen.

  4. Click Edit settings.

  5. Select an app, Add or click on the X to replace the current one.

  6. Choose the Room overview app.

  7. Select Google Calendar, click on Authenticate with Google and enter your credentials.

  8. Select the rooms you wish to show availability/status for.

  9. Adjust the Appearance settings.

  10. Adjust the Timezone and Clock format.

  11. Click on Save and Apply changes.

     

 

 

 

 

  • Room Overview with Microsoft/O365 Calendar

 

How to set it up

  1. Log into your Airtame Cloud account

  2. Go to the Screens tab

  3. Select one or multiple screens

  4. Click on Edit settings

  5. Select an app or click on the X to replace the current one

  6. Choose the Room Overview app

  7. Select Office 365, click on Authenticate with Microsoft and enter your credentials.

  8. Select the rooms you wish to show availability/status for.

  9. Adjust the Appearance settings.

  10. Adjust the Timezone and Clock format.

  11. Click on Save and Apply changes.

 

 

 

 

Considerations

  • If the meeting room shows the meeting organizer's name as the meeting subject instead of the meeting subject entered by the organizer your O365 administrator will need to update the mailbox resources default properties with the commands below.
    These changes should only be made by authorized administrators.

 

# create a PowerShell remote administration session and update properties 'AddOrganizerToSubject', 'DeleteSubject' and 'DeleteComments' to $false for any RoomMailbox type mailbox

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

Import-PSSession $Session

Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments $false

Remove-PSSession $Session

 

  • Room Overview supports Office 365 accounts and not self-hosted Exchange.
    The user enabling Office 365 requires an Exchange Online Kiosk license

  • Rooms may be configured as "hidden" in the Global Exchange Server. For them to appear in the Rooms Overview app, an admin needs to disable the "hidden" option

  • If the organization has more than 100 rooms, for them all to be displayed correctly in the Airtame Cloud, they need to be organized into "Room Lists".

  • If when you get an error requesting admin approval, please try his:

    1. Go to Azure AD
    2. Look for Enterprise Applications.
    3. Search for Rooms Overview or just Rooms (note it is rooms with an s)
    4. Go to Permissions.
    5. Grant consent.

 

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