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Authenticate your organization calendar with a Google account

  • Updated

This article will describe the different steps and verifications that must be done to ensure Airtame can read and display meeting events on your Airtame screens.

The setup will go through 4 different steps:

  • Step 1: Create a Service Account that will be used to select the rooms to be displayed on your Airtame screens
  • Step 2: Grant access to the Meeting rooms to this service account
  • Step 3: Connect your account to Airtame
  • Step 4: Test your setup

Prerequisites

  • Administrator access to your Google Workspace.
  • Administrator access to the Airtame Cloud.
  • Basic understanding of service accounts and calendar permissions.

Configuring Google Calendar

Step 1: Create a Service Account

If your company already uses a generic booking account to manage your meeting rooms, that's what you'll want to pair with Airtame. The following tasks can hence be skipped.

  1. Go to the Google Cloud Console.
  2. Create a new project or select an existing project.
  3. Navigate to "IAM & Admin" > "Service Accounts."
  4. Click "Create Service Account."
  5. Enter a name and description for the service account, then click "Create."
  6. Grant the service account the necessary roles (e.g., "Viewer").
  7. Click "Continue" and then "Done."

Step 2: Grant Access to Meeting Rooms

Option 1: Give super admin privileges to your service account

You do not have to give your booking user super admin privileges to use Airtame. However, it will make managing permissions much easier.

Give your booking user "Super Admin" privileges in G Suite. This will allow it to edit all resources and user calendars in your Google account instead of requiring each to grant permissions explicitly. To do this:

  1. Log in to your Google admin account.
  2. In the menu on the left, select Account > Admin roles.
  3. Hover next to Super Admin > Select Assign Admin.
  4. Select your booking user from the list or click Assign users at the top to search for your booking user and assign the Super Admin role.

Option 2: Share managed calendars with the booking user directly

  1. In Google Workspace Admin Console, go to "Apps" > "Google Workspace" > "Calendar" > "Resources."
  2. Select the meeting room resources you want to manage.
    1. Use the + button if you want to create a new calendar resource
  3. Click "Share settings" and add the service account email.
  4. Grant the service account "Make changes to events" permission.

Step 3: Connect to Airtame

  1. Log in to your Airtame Cloud account
  2. Navigate to Organization settings
  3. Go to Calendar connection
  4. Select "Google Calendar" and enter the service account credentials.
  5. Follow the prompts to authenticate and connect the service account.

Step 4: Test the Setup

  1. Schedule a meeting and invite one of the meeting rooms
  2. Open the settings of one Airtame device
  3. Go in Appearances
  4. Enable the Room Calendar option
  5. Select the room in the drop down list
  6. Click Save
  7. Check that your meeting is displayed on the Airtame-enabled screen.

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