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Global Calendar Integration for Cloud Apps

  • Updated

We are excited to introduce a significant enhancement to our suite of applications that will revolutionize the way you manage room availability on Airtame screens. With our new global calendar resource, seamlessly integrating Microsoft and Google Calendars, you'll experience improved room overview functionality and a streamlined process for managing your organization's resources. This article provides a comprehensive guide to understanding and utilizing this feature to its fullest potential.

Connecting Organization Calendars

As an organization owner or admin, you can now establish connections between your organization and both Microsoft and Google Calendars. These connected calendars will serve as the foundation for displaying room availability on Airtame screens. The innovation lies in the fact that this calendar resource is shared across all applications, eliminating the need for individual applications to access specific calendars. This is part of our overarching strategy to unify integrations, making resources universally accessible.

Enhanced Room Overview

The new global calendar resource has immediate implications for our Room Overview apps and, subsequently, the upcoming Guides feature. With the integration of these calendars, you can expect a refined room selection experience and more comprehensive scheduling capabilities. Users with access to signage features will have the ability to set up Room Overview apps based on the room resources linked to the selected Microsoft and Google Calendars.

Dual Calendar Connectivity

For utmost flexibility, organizations can connect one Microsoft Calendar and one Google Calendar. This means you can leverage the power of both platforms to optimize room scheduling and availability management, catering to your organization's unique needs.

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Future Possibilities

Looking ahead, this global calendar integration paves the way for even more enriching meeting experiences. We're working on enabling the display of additional relevant meeting information, such as meeting names, participants, agendas, and schedules. Additionally, the potential to modify meeting details, like extending meeting durations, will offer greater flexibility. Our ultimate goal is to leverage this calendar integration to automate the meeting start and end process based on the detected calendar events in a room.

In conclusion, our new global calendar resource brings efficiency, consistency, and a host of future possibilities to our applications. By centralizing calendar integrations and enhancing room overview capabilities, we're excited to empower you with an advanced resource that elevates your organization's room availability management. If you have any questions or need assistance, please don't hesitate to reach out to our support team.

Considerations

  • If the meeting room shows the meeting organizer's name as the meeting subject, instead of the meeting subject entered by the organizer, your O365 administrator will need to update the mailbox resources default properties with the commands below. These changes should only be made by authorized administrators.
# create a PowerShell remote administration session and update properties 'AddOrganizerToSubject', 'DeleteSubject' and 'DeleteComments' to $false for any RoomMailbox type mailbox
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
Import-PSSession $Session
Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments $false
Remove-PSSession $Session
  • Airtame Cloud supports Office 365 accounts and not self-hosted Exchange.
    The user enabling Office 365 requires an Exchange Online Kiosk license
  • Rooms may not be configured as "hidden" in the Global Exchange Server. For them to appear in the Rooms Overview app, an admin needs to disable the "hidden" option
  • If the organization has more than 100 rooms, for them to all be displayed correctly in the Airtame Cloud, they need to be organized into "Room Lists".
  • If you receive an error when requesting admin approval:
    1. Go to Azure AD.
    2. Look for Enterprise Applications.
    3. Search for Rooms Overview or just Rooms (note it is rooms with an s).
    4. Go to Permissions.
    5. Grant consent.

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