User Calendar Permissions Needed for Airtame Rooms Calendar Integration with Google or Microsoft

Airtame Rooms processes personal information of the user who authenticates with their personal calendar in order to allow for easy one-click-join of scheduled events from the user’s personal calendar. This information is only stored in memory while the application is running, and is immediately discarded upon termination. The user is able to revoke the permissions by signing out at any time.  

The information and fetched scope depend on the calendar integration used, but both use our Airtame Calendar Integration 3rd Party App which utilized the below commands in order to pull calendar links:

• Microsoft Calendar
  • In the Microsoft Admin Center, if allowed, an Administrator can allow for users to consent to applications on their own behalf instead of having to request or being denied access when granting access to their information.  This setting may be located under admin.microsoft.com > Settings > Org settings > Services page, and then select 'User consent to apps'.

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  • If there is an Admin Consent Workflow in place which requires users to request the ability to grant access to their information then a Global Administrator must accept the user's request within the portal.azure.com > Azure Active Directory > Enterprise Applications > Admin Consent Requests
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  • If the user's attempts to grant access to their calendar are simply blocked and they cannot even request access then this would indicate that the 'Airtame Rooms Calendar Integration App' needs to have access granted on behalf of the organization so that the permissions needed below are allowed for each user.  This will enable any user to authenticate with their Microsoft 365 calendar in order to enjoy a seamless call joining flow.
    • • This may be accessed via portal.azure.com > Azure Active Directory > Enterprise Applications > Airtame Rooms Calendar Integration > Permissions
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    • Specific API Commands
      • Name and email address - User.read 
      • Calendars - Calendars.read
•  Microsoft Reference Documentation
  • Allow Users to Grant Consent
  • Configure Admin Consent Flow
  • Grant Tenant-Wide Admin Consent to an Application

• Google Calendar:
  • In the Google Workspace Admin Console navigate to Menu  SecurityAccess and data controlAPI controls.
     
    

• • Specific API Commands
    • Email address: Userinfo.Email -  endpoint
    • Calendars: Calendar.Readonly 
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  • Google Reference Documentation